Manpower is seeking to recruit a Secretary to provide professional administrative and secretarial support to lawyers and other team members, ensuring smooth day-to-day operations.

This role is ideal for someone who is highly organised, detail-oriented, and eager to work in a fast-paced legal environment.

Key Responsibilities:

• Manage calendars, schedule appointments, and coordinate travel arrangements.
• Handle incoming calls, emails, and correspondence promptly and professionally.
• Maintain and organize filing systems, both electronic and physical, in line with internal policies.
• Communicate with clients, courts, and external parties as required.
• Open and close client files according to established procedures.
• Prepare documentation for hearings, transactions, and client meetings.
• Track case deadlines and ensure compliance with timelines.
• Assist with time management software tasks.
• Support client onboarding, including KYC and compliance documentation.
• Monitor office supplies and ensure resources are efficiently managed.

Ideal Candidate Profile:

• Minimum A Level standard of education.
• Highly organized and detail-oriented.
• Fluent in English and Maltese, both spoken and written.
• Proficient in MS Word and MS Excel.
• Previous experience in a similar role is an asset but not essential.

Job Info:

• Type of Contract: Indefinite
• Salary: Based on experience
• Benefits: KPI Bonus
• Work Setting: On-site
• Working Days: Monday to Friday
• Working Hours: 08:30 – 17:00
• Candidate Location: Must already reside in Malta